How it works

How this Trade Mission works:

A matchmaking event is a quick and easy way to meet potential cooperation partners.
People meet and greet at high speed. 25 minutes are usually enough to build connections, then the bell rings and the next meeting starts.

The workflow in detail

1) Online registration

Register online and submit your own cooperation profile.

Rioja companies: In your profile you can state a description of your company/products and trademarks; and valuable information about your competitive advantages and commercial offer to attract the interest of potential buyers (quality certifications, relevant clients or prizes, channels of distributions searched, experience in external markets if applicable, countries of interest, etc.).

Importers: In your profile you can state a description of your business, your interest attending the event (products of your interest), products and trademarks you are now commercializing and country of origin; Distribution channel you address to, or you represent (clarify): Wholesaler, Hypermarkets, Supermarkets/ Hotels and Restaurants/ Gourmet and /Food Chains/ Other. Even specific requirements products and/or companies must comply to work with you.

Note: The better the quality of your profile, the more meeting requests you will receive.
Your business proposal is your business card, therefore spend some minutes to insert a high quality and meaningfull profile.

2) Promotion of published profiles

All Spanish published profiles will be extensively promoted by the organizers of this event. Furthermore, all participants of the event will view your cooperation profile. A statistical analysis of 40 matchmaking events showed that high quality profiles are visited about 50 to 150 times BEFORE the event and will still be viewed AFTER the event.

3) Selection of bilateral meetings

Email notification

Booking of bilateral meetings
Importers will be informed by email when they can start booking bilateral meetings. From a total of 16 possible business meetings, 11 will be chosen by the Importers and the other 5 meetings up to complete the final agenda will be settled by the Organizer attending also the preferences of the Rioja companies wich will inform accordingly by mail.
Check which cooperation profiles are the most interesting for you. Once you have found the most promising business partners, you can select them for bilateral meetings. Please be aware that the bookings are managed on the principle "first come - first served".

Your personal meeting schedule
A few days before the event you will receive your personal meeting schedule (furthermore you can constantly check your meeting schedule online). This meeting schedule gives information about the time, the number of the table and who you are going to meet.

Confirm your participation
In case you have meetings the organizer needs to be sure that you will attend the event. Therefore, please confirm or cancel your participation once you are asked to confirm.
Otherwise the event organizer has to inform all your meeting partners that meetings are/could be uncertain. This causes additional work and makes the event less reliable.

4) At the event

At the registration desk, you will receive an updated version of your meeting schedule including last minute bookings. Your personal meeting schedule will be listed in chronological order and it will include:

• the names of your conversation partners
• the table number for each meeting
• the schedule of meetings

Our staff will be at your disposal during the whole matchmaking event.